Last updated 4/29/2019
Collection and Use
We collect and use personal data from or about you to help us support our non-profit mission and serve our membership. We collect such data in various ways, including data you provide to us, data we collect by automated means, and data we collect from other sources.
We use administrative, technical, and physical security measures designed to protect personal data against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use.
We strive to provide you reasonable choices regarding our collection, use, and sharing of your personal data. We provide you access to review and correct your personal data, provide you options regarding how we share personal data with WPSA Licensed Service Providers and unaffiliated non-profit organizations, and provide you control over how we communicate with you, among other choices.
You may contact us at any time regarding these choices as follows:
Why We Collect and How We Use Personal Data
In some cases, you may also have a right to (i) request deletion of certain personal data or (ii) obtain a copy of such data in an accessible format. We will make reasonable attempts to comply with such requests where applicable. But, may refuse requests where we are otherwise legally required to retain the data, or the requests are unreasonably repetitive, require disproportionate technical effort, risk the privacy of others, or are impractical.
How We Share Personal Data
Except as described below, we do not share your personal data with unaffiliated entities (entities that are not owned or controlled by WPSA) without your consent. We may, however, share anonymous, de-identified, or aggregate data, which cannot reasonably be used to identify you – even where it has been derived from personal data.
Approved Vendors. We may share personal data with unaffiliated companies or individuals we hire to provide services or perform business functions on our behalf (such as print, mail, or email vendors; web hosting vendors; cloud service providers; consultants; digital advertising and analytics vendors; and contest or sweepstakes operators) because these vendors need access to the personal data to perform the functions we’ve requested of them. These vendors are contractually required to treat the personal data we provide as confidential, and to use the personal data only to provide the services we have requested they perform on our behalf.
Payment Processors. We may share your personal data with banks or other entities that process payment transactions or provide other financial services, and for fraud prevention and credit risk reduction purposes.
Select Non-profit Organizations. We may occasionally share personal data, or engage in “list exchanges,” with select non-profit organizations when we believe such data sharing is in the best interest of our members and non-profit mission.
WPSA may also share your personal data with other third parties as follows:
Pursuant to Legal Requirements. We may disclose your personal data (1) if we believe we are required to do so by law, regulation or legal process, such as in response to a court order, subpoena, or similar investigative demand; (2) as we deem appropriate or necessary in response to requests for cooperation from a law enforcement agency, taxation authority, or other government agency; and (3) to defend against legal claims, exercise our legal rights, or as otherwise required by law.
To Protect Ourselves, Our Members, or Others. We may disclose your personal data when we believe disclosure is necessary (1) to investigate, prevent, or take action regarding illegal activity, suspected fraud, or other wrongdoing; (2) to protect and defend the rights, property, or safety of our organization, our members, our volunteers, our employees, our websites and apps users, or others; and (3) to enforce our terms and conditions or other agreements or policies.
How We Protect Personal Data
We use commercially reasonable administrative, technical, and physical security measures designed to protect personal data against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use. Despite our safeguards, however, no website, app, or information system can ever be completely secure so we cannot guarantee that the use of our systems, websites, or apps will be completely safe or secure. For additional information on privacy, identity theft, and online security, please visit the U.S. Federal Trade Commission's website
If you wish to review and/or request changes to certain personal data we have collected about you (such as your current contact information, username and password, or date of birth), you may do so by contacting us at membership@WPSA.us In some cases, you may also have a right to (i) request deletion of certain personal data or (ii) obtain a copy of such data in an accessible format. We will make reasonable attempts to comply with such requests where applicable. But, may refuse requests where we are otherwise legally required to retain the data, or the requests are unreasonably repetitive, require disproportionate technical effort, risk the privacy of others, or are impractical.
Personal Data Sharing
If you would like to request that we no longer share personal data with WPSA licensed service providers and/or unaffiliated non-profit organizations, you may also contact us to request to opt out of any personal data gathering which may take place by our organization. If you make such a request, it will not prevent such third-parties from using any personal data we shared with them prior to completing the opt-out process, or any data they have collected directly from you or others.
You may choose to opt-out of some or all future communications (mail, email, phone) from WPSA. You can do so by contacting us as identified above. We will honor your opt-out requests as soon as practical and as required by applicable law.
Most web browsers can be set to reject cookies or provide notice when cookies are placed on your device. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences. Although it is up to you whether to accept cookies from our websites, if you reject cookies, certain functions on our sites may not work properly, and your ability to use some areas of the sites may be limited. It is also important to note that the opt-out mechanisms described in the Targeted Advertising section below generally rely on cookies to retain your opt-out preferences. So, if you reject or erase cookies, you’re opt-out choices may not function properly.
Our analytics providers for websites and apps, primarily Adobe and Google Analytics, may collect data points associated with your visits to our websites and use of our apps in order to assist us with analyzing and assessing our digital properties. You can, however, opt-out of certain data collection by these analytics providers. To learn more about Adobe Analytics and how to opt-out of their data collection, click here. To learn more about Google Analytics and how to opt-out of their data collection, click here.
In addition to using the mechanisms described above, you may contact us at any time regarding these choices as follows:
· Email us at firstname.lastname@example.org
Other Important Considerations
Do Not Track
We do not currently process or respond to “Do Not Track” signals from your browser. As previously described, we do participate in online advertising networks administered by third parties, which may track your online activities over time and across third-party websites. You may opt-out of interest-based and other targeted advertising as set forth above in the Targeted Advertising section. However, even if you opt out of such ads, WPSA may continue to collect and use online activity data on our websites and in our apps for other purposes.
Links to Other Websites
WPSA is headquartered in the United States and all of our data processing activities occur in the United States. Any personal data you provide to us, including through our websites and apps, will be transferred to, processed, and stored in the United States. By providing us your personal data or using our websites and apps, you acknowledge that the United States has standards for the processing and storage of personal data that may not be equivalent to (and may be less comprehensive than) those in the country where you reside and/or are a citizen, and you consent to our collection, transfer, processing, and storage of your personal data in the United States.
Our websites and apps are not intended for use by children under the age of 13 and we do not knowingly collect personal data from such children. If a child under the age of 13 has provided us with personal data, we ask that a parent or guardian contact us so that the personal data can be deleted.